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Nowadays, all the communication whether it is personal or professional, is based on technology, specifically emails. Exchanging mail is fine untill it becomes an annoying procedure of getting junk, spam, or the worst – duplicates. One can stop spamming, as well as junk, with filters that are given by anti-viruses or mail services.
Yet, no one can beat the level of annoyance that is caused by duplicate mail. The worst situation comes up when one is expecting a crucial email and at the end of the day you get numerous replicas of it. Issues like this leads to a rise in demands for workarounds, which act as a MS Outlook duplicate remover. However, there is no lack in presence for the same, but there has to be an end to facing this Outlook duplicate email problem. Therefore, this write-up shares complete information about the reasons and possible ways to remove duplicate email messages in Outlook 2016, 2013, 2010, 2007, and 2003. Consequences & Causes of Outlook Email Duplication Outlook creates a primary data file as source of its profile content emails and other data items. This file is known as PST and is present in two formats- ANSI & Unicode.
What sets both formats apart from each other is the main fact which varies in terms of storage volume. This develops trouble while dealing with Microsoft Outlook email duplicates.
ANSI provides storage space of 2GB of data only and imminent 1.5 GB of which fallout’s in performance issues initiated with Microsoft Outlook. On the other hand, Unicode comes with diverse storage differences beginning from - 20 GB, 50 GB, & extendable. Therefore, Microsoft Outlook has always been destined to restricted capacities of storage. Thus, repeated duplication of email can create performance issues followed by filling up an existing storage. Moreover, state can degrade with time if not apportioned by causing the file to reach its extreme storage capacity. Techniques to Remove Outlook Duplication Different versions of MS Outlook have variant processes to remove duplicate data items as mentioned: For Outlook 2016 & 2013 Account Settings Many times by mistake, most of the users attempt to organize MS Outlook PST data files more than one time. It may add numerous of accounts to Outlook synchronizing the similar PST file that creates duplicates in MS Outlook.
Follow the steps to: • Go to File, then click on Info, and choose Account Settings. • You will see a window of Account Settings. There is an email tab now, search the name of the account that is configured with MS Outlook. If there are similar accounts seen more than one time, then simply remove the extra account. To do it, drag the cursor >> Choose email account >> Remove.
Click on the close button after removing the account. Import/Export Follow the mentioned steps to remove the duplicate mails: Start your MS Outlook email client on your machine. Click on File, choose Open & Export, and select Import/Export.